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How to set up a Zoom meeting safely

How to set up a secure Zoom meeting on your phone or tablet

  1. Tap “new meeting” with the camera icon. 

  2. For most people, the Personal Meeting ID (PMI) should be toggled off. A PMI is your unique account number: it means that if you're holding regular meetings with the same group, you're easier to find, but if you're holding a lot of meetings with different people, they may enter at the wrong moment. Toggling it off generates a random ID that only serves for the purposes of that meeting.

  3. Once you press "Start a Meeting" you will be in the call. Then select "Call using Internet Audio". Make sure neither "Mute" or "Stop Video" is selected if you want people to see and hear you.

  4. Tap "More" and then "Meeting Settings" to check your security measures. Make sure that "Put Participant in Waiting room on Entry" is switched on so you can screen who enters. Tap "Done".

  5. To invite people, press "Participants" and "Invite". You can choose to send emails, texts or contacts. Alternatively you can choose "Copy link" if you want to send in an app such as WhatsApp.

  6. When your invitees click the link, they will arrive in the Waiting Room. Press "Participants" again to move them to the call. You can also switch on the “Play chime for Enter/Exit” in Settings so you know when someone is arriving in the meeting.

  7. When everybody is in the call, you can select "Lock meeting" to allow no more participants

How to set up a secure Zoom meeting on your computer

  1. Sign into your Zoom account, either at zoom.us or through the desktop app if you have downloaded it. 
  2. Click on "Host a meeting" on the web, or on "New meeting" on the desktop app.
  3. Select "Call using Internet Audio". Once in the call, make sure neither "Mute" or "Stop Video" is selected if you want people to see and hear you.
  4. Tap "Security" to check your security measures. Make sure that "Enable Waiting Room" is switched on so you can screen who enters. 

  5. To invite people, press "Manage Participants" and "Invite". You can choose to send an email, or to a Zoom contact. Alternatively you can choose "Copy URL" if you want to share the meeting in another way by pasting it in another app. send in an app such as WhatsApp.

  6. When your invitees click the link, they will arrive in the Waiting Room. Press "Manage Participants" again to move them to the call. You can also switch on the “Play chime for Enter/Exit” in Settings so you know when someone is arriving in the meeting.

  7. When everybody is in the call, you can select "Lock meeting" to allow no more participants

Read more about how to setup zoom safely here

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